Request a meeting

You can plan meetings through Microsoft Office Outlook Web Access by sending meeting requests. Meeting requests are appointments where other users are invited.

1. In Calendar, on the toolbar, click New.
2. In the Required and Optional boxes, type the names of the people you would like to receive this meeting request.
3. To specify a conference room or a piece of equipment you want to use during the meeting, fill out the Resources box.

Tip  You can also add names and resources to your meeting request by clicking Required, Optional, or Resources. This opens the Find Names dialog box, which allows you to search for a person or resource in your organization's global address list. After you locate the people and resources, add their names to your meeting request by selecting each name and then clicking Required, Optional, or Resources next to Add recipient to.

4. To check the schedule of potential attendees, click Availability on the toolbar. This will ensure you are choosing a time when everyone is free to attend your meeting.
5. By default, the Request Responses check box is selected. If you don't want your meeting request recipients to send you their responses, click to clear the check box.
6. In the Subject box, type the meeting's topic.
7. In the Location box, type the location where the meeting is to be held.
8. In the Start Time and End Time lists, select the appropriate dates and times.
9. If this meeting is going to take place on a regular basis, click Recurrence on the toolbar.
10. In the Show time as list, choose how you want your schedule to appear for the duration of the meeting. Your selection (Busy, Tentative, Free, or Out of Office) is what others will see when they view your schedule and the schedules of all attendees.
11. In the message body, type any message you want to accompany your meeting request, and then click Send.

Each potential attendee is sent a meeting request, and the new meeting is added to your schedule. Every person who receives your meeting request can choose to accept or decline it.

The following table lists additional options that are available through the toolbar.

Button	Description
	Attaches a document or other relevant material to the meeting request. For more information, see Attach a file.
	Assigns a high, low, or normal importance to the meeting.
	Forwards a meeting request to anyone you didn't include in the original invitation.
	Sets a recurrence interval for the meeting.
	Resolves an e-mail alias you typed in the Required or Optional boxes. If Outlook Web Access doesn't recognize a recipient, the Check Names dialog box will open.